Position Summary:

Under the direction of the Controller, the position will be responsible for all accounts payable and payroll processing and will assist the Controller with other accounting duties.  This position performs all functions of a computerized payroll system.  Does all backup reports for payroll system and keeps all payroll files. Also exercises discretionary authority for accounts payable and payroll processing.


Principal Responsibilities:

Process and manage computerized payroll bi-weekly.  Enter all data (new hires and status changes), payroll, paid time off, employee information, into the payroll system.

§  Coordinate with Human Resources department to ensure correct employee data.

§  Prepare payroll recap and post to financial system.

§  Prepare accrual report; update and verify paid time off accruals.

§  Provide information and answer employee questions about payroll related matters.

§  Maintain employee records in employer sponsored benefit plans including adding, changing, and deleting.

§  Manage employee garnishments.

§  Prepare and submit monthly state pension report.

§  Update and keep accurate benefit spread sheet on all employees to reconcile employee benefit provider bills for accuracy.

§  Maintain staff credit cards and reconcile and pay consolidated monthly bill.

§  Maintain vendor files, correspond with vendors, and respond to inquiries.

§  Address all issues for accounts payable.

§  Process accounts payable; enter all bills and prepare checks.

§  Manage and prepare all invoices and purchase orders and prepare checks for accurate payment.

§  Ensure checks are signed by appropriate signers and mailed in a timely and efficient manner.

§  Process credit application and setting up of new vendors.

§  Research and report to Controller on any IRS changes related to Accounts Payable.

§  Liaison with suppliers and business office.

§  Reconcile bank statements for Credit Card Merchant Services and Library Foundation.

§  Post daily bank deposits.

§  Issue and file Federal Form 1099-NEC’s annually and any other required documents.

§  Provide administrative assistance to Controller and Executive Director.

§  Other projects and duties as assigned.









§  Bachelor’s Degree preferred or equivalent combination of experience and education.

§  Requires minimum 2-4 years of computerized payroll and accounts payable experience.  Certification from the American Payroll Association preferred.

§  Must be proficient in Microsoft Office Suite.

§  Strong mathematics skills.

§  Understanding of employment and payroll taxes.

§  Knowledge of payroll processing software and/or HRIS systems.

§  Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.

§  Must be detail oriented with excellent organizational and administrative skills.

§  Ability to communicate effectively verbally and in writing.

§  Ability to work effectively with library staff and outside vendors.

§  Must be a team player that engages with employees in a friendly and approachable manner.

§  Must have a sense of humor.

§  Self-directed; ability to take initiative and work with minimal supervision.

§  Must work with confidential information in a professional manner.

§  Must be able to lift and carry up to 10 lbs. for 10 ft.

Must be able to sit for long periods.

Must have visual acuity to be able to work at computer for long periods.

Salary range: $23.21 – $34.86 per hour, depending on qualifications.